December 11, 2012

The following are the minutes of the Brewster Golf Commission meeting held on 12/11/2012 at the Captains Golf Course. The meeting was called to order at 3:00 PM by Cindy Bingham.

Commissioners present:                  Cindy Bingham, Chairperson

                                                            Jim Ehrhart, Vice-Chair

                                                            Anne O’Connell

                                                            Ed Pavlu

                                                            Marc Fontaine

                                                            Lori Arnold

                                                            Jeff Odell


Staff present:                                     Mark O’Brien, Director of Operations

                                                            Steve Mann, Superintendent


Others Present:                                 Rob Harris, Men’s Association

                                                            Karney Ovian

                                                            Orin Segall

                                                            Judy MacCarthy, Women’s 18-Hole Assn.

                                                            Ginny O’Loughlin, Women’s 9-Hole Assn.

                                                            Jerri Carlin

                                                            Jo O’Connell


Review of meeting minutes:


Jim Ehrhart made a motion, to approve the Brewster Golf Commission meeting minutes from November 13, 2012 as written. The motion was seconded by Anne O’Connell and approved unanimously.


Association Reports:

  • Ginny O’Loughlin reported that the Women’s 9-Hole Association has donated $250 to Lower Cape Outreach Council and that they are about to launch a web site for their association.


Suggestion Box:

  • All suggestions pertain to the Chelsea Reservation system and will be discussed as an agenda item. 


Director of Operations Report (Mark O’Brien):


Mark O’Brien reported:


  • On the November financial report.

  • The window in the pro shop door that was broken during the break in has been repaired.


Superintendent’s report


Steve Mann reported:


·        The crane fly problem is back. We will be spraying the greens this week. Other area courses have been experiencing the crane fly issues as well.

·        We will be spraying for snow mold this week.

·        All fertilizer applications have been completed for the year. Our next application will be in May.

·        We will be taking down approximately 300 trees this winter.

·        The new irrigation satellite boxes should be in next week.


Cindy Bingham asked if there were plans to replace the mounds on #7 Port with fairway bunkers. Mark O’Brien responded that this was discussed when we were reviewing course improvement projects, but there are no immediate plans to complete this project.


Capital Plan:


The capital plan has been submitted to the Capital Planning Committee and Mark O’Brien, Steve Mann, and Cindy Bingham will meet with the committee in the near future to review the plan. There were some questions raised by the Commission in regard to the inter-municipal agreement fro the aerifying equipment.


Junior AFP Guidelines:


Mark O’Brien distributed the following recommendation:


Brewster Resident Junior AFP Rate:                        $175

(Must be the dependent of an adult that meets the Brewster Resident AFP requirements)

Non-Brewster resident Junior AFP Rate:               $250

(No residency requirement and no requirement that a parent be an AFP)

Age requirements for both of the above categories:

Must have reached their 12th birthday by December 31st of the AFP year and has not reached their 19th birthday before April 1st of the AFP year,


Must be a full-time student who has not reached their 25th birthday before April 1st of the AFP year.

Playing privileges for the above categories are restricted to after 3:00 p.m. unless accompanied by an adult AFP or adult daily fee player.

Documentation required:

  1. For new AFP applications only, either a copy of the birth certificate, valid driver’s license, or some other form of picture identification that verifies date of birth, and

  2. Brewster residents must provide the documentation required of adult resident AFPs to verify the Brewster residency requirements.

  3. Full-time students must provide a current student ID or school transcript verifying status.


Jeff Odell made a motion to approve the above policy. The motion was seconded by Marc Fontaine and approved unanimously.




Mark O’Brien distributed copies of the 2013 calendar for the Commission’s review. The calendar does not have any shotguns for the associations in July and August with the exception of the last week of August.


Association Times:


Mark O’Brien distributed a spread sheet comparing green fee revenues generated on Tuesdays and Wednesdays this year as compared to Tuesdays and Wednesdays for July and August. The analysis showed no additional green fee revenue this year as a result of using the “split block time” system this year. Therefore he recommended reverting back to the block times used in 2011 for both the Men’s and Women’s Associations. In addition, he recommended no association block times during the week of Fourth of July. Discussion followed.


Lori Arnold made a motion to eliminate association block times during the Fourth of July week and to revert back to the association block times in effect in 2011. The motion was seconded by Jeff Odell. The vote was 1 in favor, 5 against and 1 abstained. (Lori Arnold in favor, Cindy Bingham abstained)


Anne O’Connell made a motion to eliminate association block times during Fourth of July week and to keep the same association block times in effect in 2012. The vote was 5 in favor, 1 against, and 1 abstention. (Lori Arnold voted against and Cindy Bingham abstained.



Chelsea Tee Time system:


This will be discussed at the January meeting. 




Mark O’Brien recommended keeping all the rates the same in 2013. Some discussion followed regarding the early morning back nine rates and restrictions.


Anne O’Connell made a motion to eliminate the requirement of playing with a member for early back nine play and to raise the back 9 green fee by $4 except for during the months November through March. Marc Fontaine seconded the motion. The vote was 6 in favor and 1 against. (Jeff Odell against)


Jeff Odell made a motion to approve leaving all the other green fee rates the same as 2012. Jim Ehrhart seconded the motion. The motion passed unanimously.


Anne O’Connell made a motion to keep the AFP rates the same as 2012. Jim Ehrhart seconded the motion. The vote was 5 in favor, 2 against. (Lori Arnold and Jeff Odell against)


Reward for bringing in new members:


Jeff Odell made a motion to reward any current AFP who introduces a new resident “Morning” or “Early” AFP or a non-resident AFP with a $100 Captains gift card. The new member must not have been a member for either of the past two years. Motion approved unanimously.


The next meeting of the Brewster Golf Commission will be held at 4:00 p.m. on Tuesday, January 8, 2013.


Jim Ehrhart made a motion to adjourn, seconded by Lori Arnold. Motion approved unanimously. Meeting adjourned at 5:30 p.m.

Respectfully submitted,

Mark O’Brien, Director of Operations

AERATION NOTICE - We are aerating the Starboard Course 9/14 - 9/16 and the Port Course 9/21 - 9/23. The golf courses are open to General Public play and riding carts (single rider) and rental push carts are available (last 18-hole cart - 2:30/last 9-hole cart 4:30). RENTAL CLUBS ARE NOT AVAILABLE. Advance Reservations are accepted on-line by CLICKING HERE or by calling 508-896-1716. We are not accepting reservations for groups larger than three foursomes. Reservations are required for all play - WALK-ONS ARE NOT PERMITTED. To view our current procedures and player requirements CLICK HERE. Grab and Go food service and outdoor and indoor dining are available everyday. The driving range is open from 6:30am to 5:00pm (opens at 10:00 on Thursdays).