The following are the minutes of the Brewster Golf Commission meeting held on 1/8/2013 at the Captains Golf Course. The meeting was called to order at 4:00 PM by Cindy Bingham.
Commissioners present: Cindy Bingham, Chairperson
Staff present: Mark O’Brien, Director of Operations
Steve Mann, Superintendent
Others Present: Rob Harris, Men’s Association
Judy MacCarthy, Women’s 18-Hole Assn.
Review of meeting minutes:
Approval of the December minutes is postponed until next meeting.
Director of Operations Report (Mark O’Brien):
Mark O’Brien reported:
On the December financial report.
The status of the golf course is posted on the web cam.
The video will be up on the web site soon.
Steve Mann reported:
· Hopefully the snow will be gone over the next few days and we will be able to open by Saturday or Sunday.
· The crew is busy taking down many trees to improve course conditions.
· The new irrigation satellite boxes are installed and they should be powered up by the end of the week.
· Off-season equipment maintenance and repair is on schedule.
· We will be advertising soon to fill the vacant 40-week position.
Cindy Bingham reported that she, Mark O’Brien, and Steve Mann met with the Capital Planning Committee on January 2nd. The meeting went well. John Dickson made a suggestion that the repair to the electrical line to the pumps be moved ahead. He also commented that he thought it would be a tough sell to do any course improvements from town funds.
Marc Fontaine questioned the need for three aerifiers.
Cindy Bingham distributed maps to the Commission members identifying where all of the sink holes are located.
Chelsea Tee Time System:
Mark O’Brien is putting together a list of all the issues with the Chelsea tee time system and will work with the vendor to make sure they are resolved for the upcoming season.
Earlier Start Times:
Marc Fontaine led the discussion regarding starting earlier when daylight allows. Steve Mann explained that the staff would not be able to stay ahead of play during the week when they are mowing fairways, tees and approaches. Mark O’Brien stated that if those tasks had to be completed in amongst play, customers would be very upset. Steve Mann was asked if he could have his staff start earlier to allow for earlier start times just during the week of July 4th. He said he would be able to do this.
Frequent Player Cards:
Cindy Bingham was concerned that Frequent Player Card Holders were able to combine their Frequent Player discount with other discounts. Mark O’Brien said there was some confusion about this in the past, but that has been rectified by language he included on this year’s cards. All discount programs will be clearly labeled “May not be combined with any other specials or discounts”.
Association Block Times:
Cindy Bingham reported that the Board of Selectmen, at their meeting last night, recommended that the Golf Commission reconsider its decision to leave the Tuesday and Wednesday association block times as is for the 2013 season. Discussion followed and it was determined that someone that voted in the majority in regard to this matter would have to make a motion to reconsider the vote.
Anne O’Connell made a motion, seconded by Marc Fontaine, to reconsider the vote regarding the association block times. Motion approved unanimously.
Lori Arnold made a motion, seconded by Marc Fontaine, to return to the 2011 schedule for the Tuesday and Wednesday block times. The motion failed with 2 voting in favor (Cindy Bingham and Lori Arnold), 3 voting against (Marc Fontaine, Anne O’Connell, and Jeff Odell) and Ed Pavlu abstained.
Ed Pavlu noted that some search engines still come up with the Casual Gourmet when Captains Golf Course is searched. Mark O’Brien will look into this.
The next meeting of the Brewster Golf Commission will be held at 4:00 p.m. on Tuesday, February 12, 2013.
Lori Arnold made a motion to adjourn, seconded by Anne O’Connell. Motion approved unanimously.
Mark O’Brien, Director of Operations