August 8, 2017

Commissioners Present:  John Piemontese (Chair), Wyn Morton (Vice-Chair), Carl Blanchard, Andrea Johnson, Anne O’Connell, Jeff Odell, and Ed Pavlu.

 

Others Present: Mark O’Brien (Director of Operations), Pete Ervin (Superintendent), Paige Ferraguto (Women’s 18-Hole Assn.), Jerri Carlin (Women’s 9-Hole Assn. and Friends of Captains), and Ray DiPietro (CCMGA).

 

This meeting was held at the Brewster Town Hall and may be viewed at http://view.earthchannel.com/PlayerFlex.aspx?PGD=brewsterma&eID=1342

 

Call to Order: John Piemontese called the meeting to order at 4:00 p.m.

 

Introduction of New Commissioner:

 

  •  John Piemontese welcomed Andrea Johnson as a new golf commissioner.  Andrea is the girls’ coach at Nauset High School and an assistant golf professional at Eastward Ho.

 

Public Comment:  

 

  •  Jerri Carlin of the 9-Hole Ladies Association reported that the last week of their last championship will be played on Thursday.  Rally for a Cure will be on August 30 with the proceeds going to the Cuda Women’s Center of Cape Cod Healthcare.  Over the past six years the ladies have raised $14,000.  Food for Lower Cape Outreach will be collected at the September meeting.  There will be a 50-50 raffle with the money going to Lower Cape Outreach.
  • The Friends of Captains are now in “cruise control.”  The scholarship winner is a junior golfer who  attended the Captains junior golf school.
  • Officers of the Friends will be elected in September.  All are invited to attend the meeting.  Thanks to Jeff Odell for his hard work in supporting the Friends.

 

Correspondence and Suggestion Box:

 

  • Carl Blanchard reported a suggestion from Pat Eggers that the windows and doors in the clubhouse be washed.  There has been a web with bugs in the corner of the Galley Grille for the last two months—looks dirty. Anything related to the restaurant will be pointed out to Joe Jamiel.  Mark O’Brien noted that some of the windows need to be replaced as the seals are broken.
  • Chris Hardy left a suggestion on the website that the left side of the cart path on Port #8 be designated as a lateral hazard.  Mark O’Brien has spoken to Pete Ervin and will now be a lateral hazard not to include the cart path. In response to her second suggestion, Mark O’Brien has purchased a new toilet paper holder for the Port bathroom which will be installed tomorrow. Carl Blanchard suggested a small storage cabinet be installed in the bathroom to house cleaning supplies.

 

Superintendent’s Report:

 

  •   Peter Ervin expressed his thanks to the DPW for their help in repairing potholes and to the college students who worked in maintenance this summer and looks forward to having them back next year. Thanks to the 18- and 9-hole ladies for supplying lunches for his staff.
  • Water usage is in good shape.
  • Peter Ervin gave a lesson in cicada killer wasps which are parasitic wasps and are obvious in the bunkers on the golf course.  They are apparently not particularly interested in people.  Those with allergies would be wise to take their usual precautions.
  • Next week the sink hole in front of 9 Port will be fixed.  The crew will try to be out of the way before play comes through.
  • Friends suggestions:  a thank-you sign upon leaving the golf course; replacing the wooden boards at the range with Azeck boards so they can be power washed; a sunscreen dispenser for the public.

 

Director’s Report: 

 

  • The NEIGA Women’s Tournament will not be happening in April next year as the dates conflict with Easter, but they will try and incorporate it with the men’s tournament and will be playing in October.
  • The Nauset Boys Golf Team will be starting up at the end of August and continue through October.
  • Junior Golf Day will be August 21.  Mark O’Brien will be soliciting volunteers.
  • Registration forms for the invitational the weekend after Labor Day will be going out by Friday.
  • Mark O’Brien just finished his third year captaining the PGA Junior League Tournament. Dennis Highlands, Eastward Ho and Captains played with Captains coming in third.
  • Jay Packett and Steve Knowles continue with the Junior Golf League which has been going well.  The junior schools have been well-attended.  Steve Knowles has been doing his adult continuing education golf lessons.
  • As Peter Ervin mentioned, the college kids are leaving, and we will be shorthanded starting at the end of August.
  • The patio chairs have been cleaned.  Mailboxes have been purchased for the second tees and will be installed shortly.
  • Since November there have been some new state procurement guidelines which require getting certain vendors under contract and soliciting bids.  This is a new procedure has been a time-consuming process,  We have about ten vendors which we need to bring in compliance with state law.
  • Mark O’Brien would like to get the off-season membership in place without adding 3 per cent to the fee.
  • Jeff Odell made a motion, seconded by Anne O’Connell, that the off-season membership be as follows: full resident-$299, non-resident-$399; the afternoon or twilight resident-$149, non-resident- $249. Motion passed unanimously.
  • Mark O’Brien reviewed the 9-hole on-line reservations starting July 11 through July 31.  The tee sheet capacity was 288 players with 30 rounds booked. This is 10 per cent of the times being filled by people booking on line which hasn’t been a burden to back 9 play and has been easy to manage because it hasn’t been utilized a lot.
  • Mark O’Brien presented the financials (which can be downloaded from the website) and explained the format.  Discussion followed.

 

Status of RFP:

 

  • The RFP and the lease came back from town counsel yesterday and should be ready to go out within the next couple of days, pushing selection time back to the end of October. This time frame should enable someone to open the restaurant on April 1 of next year.

 

Promotional Opportunities 2018 MGA Tournament:

 

  • Jeff Odell and Mark O’Brien met and talked about a promotion for a special rate with a cart which would be done with a coupon to enable tracking. Jeff Odell also spoke with Dave Dirico of Dirico’s Golf and Racquet who will distribute coupons through his large contact base putting Captains out to 10,000 people.  In conjunction, Captains will also have a free table at the spring golf show.

 

Web Site Review:

 

  • Wynn Morton reported that the new website has been up and running for six months. He provided handouts which shows website activity. Discussion followed.  Statistics show the website is working in  internet marketing.  Mark O’Brien thanked Wynn Morton and Jeff Odell for their work in promoting the golf course.

 

Future Agenda Items:

 

  • Membership numbers for this year as compared to last year.
  • Rates for next year.
  • Fiscal year report for FY 2017.

 

Review and Approve minutes:

 

  • Jeff Odell said the minutes from last month on page 2 in the restaurant project should read  “in considering a convection oven.”
  • A motion was made by Wynn Morton, seconded by Carl Blanchard, to approve the minutes as corrected.

 

Topics the Chair did not reasonably anticipate:

 

  • Ed Pavlu reported that he has seen people going on the golf course after closing.  Mark O’Brien cannot justify the expense of having staff remain after the shop closes.

 

Adjourn:

 

Carl Blanchard made a motion, seconded by Anne O’Connell, to adjourn the meeting. The motion was approved 7-0-0. Meeting adjourned at 4:55 p.m.

 

The next meeting of the Brewster Golf Commission will be held on September 12, 2017 at 4 p.m.

 

Respectfully submitted,

 

Dorothy Vesperman

Senior Clerk

 

 

 

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Friday, November 24, 2017.  We are currently in a frost delay, but will open with carts at 10:00.

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